Bluemind Software
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Custom software, integrations and operational automation for companies.

We help companies reduce repetitive manual work by connecting emails, documents, spreadsheets, databases, APIs and internal systems.

20+ years of experience in software development, system architecture and integrations — Brașov, Romania
Request a short call See a concrete example
What we do

We connect the information that already flows through your company.

We identify repetitive bottlenecks in operations and automate only the parts that are safe, useful and worth automating — with human review and control where it matters.

Emails and documents

Data extraction from emails, attachments and files — based on templates and clear rules, not guesswork.

Excel, Sheets, databases

Automation between Excel, Google Sheets, PostgreSQL, MySQL and other internal data sources.

API & ERP/TMS integrations

Connecting with ERP, TMS, transport platforms, CRM and internal applications — via API or other available interfaces.

Notifications & workflows

Notifications via email, WhatsApp or Telegram — where they make sense and keep humans in control.

Rule validation / exceptions

Data passes through validation rules. Human intervention appears for exceptions — new formats, missing information or cases that don't match the template.

Privacy & GDPR aware

We take into account security, GDPR and internal reporting requirements, depending on each company's context.

We don't promise "total automation". We build systems where people stay in control and software reduces repetitive work and the risk of errors.
Concrete example

Logistics emails → operational data

A dispatcher may receive dozens of emails every day from clients, partners or forwarding companies. A lot of time is lost reading, copying, checking and entering data into Excel, TMS or other systems. This is where we step in.

1 Email / document
2 Data extraction
3 Rule validation / exceptions
4 Excel / database / TMS
The process is not based on guesswork. Data is extracted and validated using templates and clear rules. Human intervention appears mainly when the format changes, information is missing or an exception needs to be checked.
Sample email processed

"Transport request: pickup Iași, delivery Hamburg, 22t palletized cargo, refrigerated truck −4°C, no ADR, pickup window 08:00–14:00, driver contact 2h in advance."

Result: the information lands in a table or internal system, ready for quoting, dispatch or verification — without manual copy-paste and with fewer mistakes.

How we work

We work with your existing systems, not against them.

There's no need to replace the systems your company already uses. We analyze the manual gap between emails, documents, spreadsheets, TMS/ERP, transport platforms and internal applications — and we figure out what can realistically be connected, based on access, APIs and technical requirements.

  • Emails, documents, Excel, Google Sheets
  • TMS, ERP, transport platforms
  • Public and internal APIs
  • Databases (PostgreSQL, MySQL, SQL Server)
  • Internal applications and custom workflows
  • Notifications (email, WhatsApp, Telegram)
Where relevant, we can take into account requirements such as RO e-Transport, RO e-Factură, internal reporting, security and GDPR — without promising direct integration before analysis.
How we start

We start from real examples, not promises.

This way we quickly validate what's worth automating and what practical value the project can bring — before any major commitment.

1

Short discussion

A conversation about the current workflow and where most time is lost.

2

Review of real examples

10–20 real emails or documents, anonymized if needed.

3

Feasibility

We identify templates, validation rules and what should be treated as an exception.

4

Paid pilot

A short pilot proposal with clear scope, duration and deliverables.

Contact

Let's see what can realistically be automated.

Send me a short note about the workflow that's costing you the most time — or share a few real examples (anonymized if needed). I'll reply personally within 1–2 business days.

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